Job description
Healthcare Realty Trust (NYSE:HR), a real estate investment trust, seeks an Administrative Assistant for our St. Thomas Midtown medical office building portfolio. We offer a competitive salary/benefit package including matched 401(k) and Employee Stock Purchase Plan with excellent growth opportunities.
Requirements
- Two+ years of progressively responsible office environment experience in a property management company.
- Congenial disposition, accounting capabilities, excellent communication, and organizational skills.
- Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
- Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
- Extremely dedicated and independent thinker, accomplishing projects from start to finish and soliciting feedback to improve performance.
- Intermediate to advanced skills with Microsoft Office Suite, the capability of learning new software quickly, and the ability to operate various office equipment.
Job Duties
- Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination, and filing/copying.
- Code invoices for payment. Research any past-due invoices. Prepare purchase orders.
- Help with construction contracts, the bidding process, and management of project costs.
- Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
- Plan tenant events and prepare quarterly newsletter.
- Work with tenants, building maintenance staff, and vendors to ensure work orders are complete.
- Prepare monthly chargebacks and rent statements.
- Maintain system for tenant, vendor, and tenant construction certificates of insurance.
- Perform any additional duties assigned by the Property Manager and other company management.
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