Job description

Location: Albany, NY Category: Administrative & Staff Posted On: Thu Nov 3 2022 Job Description:

The Administrative Coordinator provides administrative support to all accredited programs within the School of Arts & Humanities. The individual in this position is responsible for comprehensive records management related to budget and contracts, supporting regular school operations such as course scheduling, communicating with faculty and students, and other operational aspects of the School under the direction of the Dean.
RESPONSIBILITIES:
1. Coordinate the preparation and tracking of contracts for adjuncts faculty and faculty overload contracts for full-time in the School.

• Calculate the salary for each adjunct based upon credit load;
• Submit the adjunct contract information to the Dean for approval and then to the Provost's office for the contracts to be issued;
• Determine that each full-time faculty member has a full load and calculate the salary if there is an overload;
• Issue contracts for Arts & Humanities full-time faculty overloads.

2. Track income and expenditures in all School funds and report on their status.
3. Develop and maintain electronic recordkeeping systems (e.g. databases, program documents, Excel spreadsheets, etc.)
4. Maintain the Access database for student information, faculty and contract information, and other applications.
5. Represent the school and the Dean both on-campus and in the community. Interact with campus offices regarding campus and school issues.
6. Draft reports, letters, proposals, and other documents as needed.
7. Field academic questions, complaints, and inquiries from all constituencies (students, staff, faculty, administrators, parents) for the Dean of the School of Arts & Humanities and provide referrals and updates as necessary.
8. Attend regular School of Arts & Humanities and Department Chairs meetings and take minutes.
9. Coordinate the development and inputting of course schedules for departments within the School; faculty, department, class offerings, room assignments.
10. Maintain archival information for the School of Arts & Humanities programs and policies.
11. Supervise Work Study students.
12. Coordinate special events a designated by the dean
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Job Requirements: *
Required Qualifications:

• At least four years increasingly responsible office/administrative support experience in a fast-paced environment
• Prior experience supporting senior management where anticipating needs and exercising discretionary judgment was necessary
• Ability to organize work systems and procedures in a complex environment
• Flexibility, creativity, initiative, excellent problem-solving skills, good judgment, and effective interpersonal skills
• Excellent written and oral communication skills
• Ability to interact effectively with diverse constituents, including students, faculty, staff, administrators, and alumni as well as the community
• Demonstrated ability to maintain a high level of confidentiality
• Intermediate level computer skills using a Windows based operating system, specifically MS Word, Excel, Outlook and PowerPoint
• Experience in data analysis using spreadsheets and databases

Preferred Qualifications:

• Bachelor's Degree
• Experience working in an academic environment
• Experience planning and implementing all aspects of programs and events
• User experience with databases such as Banner, Access, and SharePoint
• Experience monitoring budget and expenses
• Supervisory experience

Additional Information:
This is a full-time, full-year position.
Compensation includes comprehensive health and dental benefits, generous time off, a tuition remission plan for employees and eligible dependents, a 403b based retirement plan and wellness programs including the use of our fitness center.
The College of Saint Rose values diversity and abides by federal, state and local law in admissions, employment and all services and programs provided. It does not unlawfully discriminate on the basis of race, color, sex, religion/creed, disability, age, national/ethnic origin, gender identity or expression, sexual orientation, familial status, marital status, military status, domestic violence victim status, or any other condition established by law.
The College of Saint Rose is committed to providing a safe, supportive, and secure environment for the entire college community and upon request will provide its annual security report. This report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off campus buildings or property owned or controlled by the College, and on public property within, or immediately adjacent to and accessible from the campus. This report also includes institutional policies concerning campus security, such as policies concerning sexual assault and other matters. You can obtain a copy of this report by contacting the Office of Safety and Security at 518-454-5187 or on line at www.strose.edu/securityreport
When appropriate, based on the facts and circumstances of each particular situation, the College may agree to sponsor a foreign national for the most appropriate non-immigrant visa and/or permanent visa for such foreign national based upon the needs of the College. The College's visa sponsorship policy covers certain full-time faculty tenure track positions with respect to current and prospective employees who may require sponsorship for a visa or a nonimmigrant status. This visa sponsorship policy does not apply to non-tenure track faculty positions, part-time faculty positions, visiting faculty positions, or temporary faculty positions. Nor does this visa sponsorship policy apply to administrative, support, technical or other positions. Exceptions to the prior prohibitions may be made in circumstances where the College, in its discretion and on a case-by-case basis, decides to provide visa sponsorship for certain staff positions. The College retains the right to make decisions about visa sponsorship that support the College's business and academic needs, including providing visa sponsorship for only certain academic titles. Visa sponsorships are based solely on the needs of the College and at the sole discretion of the College.
The College of Saint Rose participates in E-Verify. If hired, we will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, the College is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the College can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Job Type: Part-time

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