Duties Summary

Receives building plans; reviews, processes, approves, and issues building permits; and performs other related duties as required.

There are two (2) immediate permanent full-time vacancies with the Department of Public Works - Building Division in Kailua-Kona.

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Examples of Duties

• Receives building plans and building permit applications over the counter.
• Checks accuracy and completeness of information contained in applications.
• Reviews and approves simple plans under specific conditions.
• Refers complex project plans and electrical or plumbing applications to appropriate members of the technical staff.
• Provides information to the public concerning building code requirements pertaining to permit processing.
• Advises applicants of the building, electrical, and plumbing permitting process.
• Computes fees against standard fee schedules.
• Accepts payments for standard fees; prepares receipts and deposits and follows up on collection of returned checks; balances and reconciles drawer daily.
• Processes contractor accounts posts to and maintains account balances for contractor accounts.
• Determines eligibility for and issues permits.
• Enters permit information into permitting software system.
• Maintains records of permits issued and building plans approved.
• Assists in preparing monthly statistical reports to include the number and kind of permits issued and fees collected, etc.
• Creates, edits, prints, scans, retrieves, and deletes documents using a computer and word processing and other software applications.
• Prepares, checks, and reviews forms, records, reports, applications and other documents for accuracy, adequacy, and conformance to established departmental and/or legal requirements.
• Conducts extensive searches through a variety of paper and electronic files and records, which may include the use of various software applications.
• Sets up and maintains paper and electronic files and revises system as necessary.
• Answers telephone and takes or relays messages and calls.
• Greets customers and directs them to proper persons or offices.
• Operates standard office machines such as copiers, scanners, calculators (standard and 10-key), typewriters, and desktop computers and peripherals.
• Performs other related duties.

Minimum Qualification Requirements

Training and Experience:

A combination of education and experience substantially equivalent to:

• graduation from high school, and
• three (3) years of clerical work experience that shall have included some typing or keyboarding, including or supplemented by
• one (1) year of public contact experience which shall have included the providing of information.

Substitution of education for required experience: An Associates degree from an accredited college or university in Business Technology, OATS, or Secretarial Science may be substituted for two (2) years of clerical work experience. (Scan and attach your official college transcript to your application.)

Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of: general provisions of the Building Code and other related ordinances as pertains to permit processing; the building permitting process; construction terminology; office practices and procedures; filing methods and systems; grammar, spelling and word usage; operation and maintenance of standard office machines; and basic software applications such as email, word processing, spreadsheets, etc.

Ability to: read, understand, interpret and apply various provisions of the Building codes and other related ordinances; read construction plans; make accurate arithmetic computations; operate and maintain standard office machines and equipment; deal courteously and effectively with the public; type or keyboard, which applicants may be required to demonstrate by satisfactorily passing a performance exercise at the time of interview; and work harmoniously with others.

Physical Requirement: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

Supplemental Information

Please scan and attach these supporting documents to your on-line application, if required:

• 
  an official college transcript,
• a valid driver's license,
• a temporary assignment verification,
• professional licenses, and/or
• certificates,

Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.

ELECTRONIC NOTIFICATION TO APPLICANTS:
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.

Please add info@governmentjobs.com to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.

You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.