Salary will be commensurate with experience
Additional compensation for doctorate

This is a partially categorically funded assignment contingent upon funding

Merced College is a midsized community college located in California's Central Valley. Founded in 1962, the college serves more than 16,000 students with room to expand on its 267 acre main campus and 120 acre Los Banos site. Merced, incorporated in 1889, offers historical sites, affordable housing, access to the Bay Area and Sacramento, and is the Gateway to Yosemite National Park and the Sierra mountains as well as home to the University of California Merced campus. Our tree-shaded, growing community of just over 80,000 includes multiple biking and walking trails as well as access to several lakes – large and small – throughout the county.

Merced College is looking for an innovative and dynamic leader to serve as Director of Admissions, Records, & Follow-up services. The Director of Admissions, Records & Follow-up services, will lead a talented team working to streamline processes and improve the student experience. The A&R team works in collaboration with multiple Student Services Departments and the Office of Instruction on various District initiatives. In order to fill this vital role, Merced College is looking for someone willing to embrace challenges and remove obstacles to student success.

Merced College Vision

Merced College will provide transformative and empowering educational experiences to meet student and community needs.

Merced College Mission

Growing our community through education and workforce training:

• lifelong learning
• basic skills
• career technical education
• transfer
• degree/certificate programs

Ensuring student success through equitable access, continuous quality improvement, institutional effectiveness, and student achievement.

General Description:

This is an educational administrator position. Responsible for the administration of student admissions, registration, academic and other educational records, and the issuance of degrees and certificates; develops and enforces procedures and policies to increase the effectiveness of admissions and registration services on the main campus and at off-campus sites; coordinates the Title 5 and SSSP requirements of Academic Follow Up at the main campus and at off-campus sites; prepares or assists in the preparation of reports as required by the district, county, state, and federal agencies; and exercise independent authority within the scope of responsibilities.

Representative Duties:

• Serve as the Registrar for the District
• Plan, organize, and supervise the Admission and Records office in accordance with state guidelines and college policies and procedures, including related matriculation components, retention and destruction of educational records, student residency determination, grading, credit by examination, and confidentiality of student records
• Develop forms and materials for the office
• Implement and direct admissions activities and registration procedures
• Staff, train, organize, assign, supervise and evaluate office staff
• Direct the evaluation and certification of records, including the preparation of transcripts, diplomas, and certificates
• Coordinate the Student Petition process and the procedures involving pre/co-requisites, probation and disqualification
• Monitor the record keeping process
• Supervise the maintenance, updating, and dissemination of demographic data and assist in the projection of enrollment and FTES
• Direct the preparation and maintenance of a variety of federal, state and local narrative and statistical reports and files, including working with the Office of Institutional Effectiveness on the District 320 report.
• Develop and publish program and student data reports
• Develop and manage the Admissions and Records office budget
• Provide technical expertise regarding assigned functions
• Research new technologies and work with ITS to develop more online/streamlined processes in Admissions and Records
• Prepare and submit Admissions, Records and Follow-up Services related segments for the college schedule and catalog
• Develop and implement long and short-term plans and activities
• Communicate with administrators, district personnel and others, to coordinate activities and programs, resolve issues and conflicts, and to exchange information
• Serve as a resource for staff, faculty and community regarding policies or issues on admissions, registration, and/or academic follow up
• Coordinate the distribution of class roll sheets, census forms, and grade rosters
• Process progress reports and send emails notifications to students
• Run reports and coordinate data and services related to student progress and academic follow up
• Set priority registration dates and times for students and notify by email
• Meet with students about registration issues, petition and grade questions
• Verify and post electronically submitted grades from instructors to student records
• Support and assist in recruitment and registration outreach activities
• Other related duties as assigned

Knowledge of:

• Methods of office organization and procedures
• Supervisory principles
• Data processing and desk-top computer applications
• Registration and Matriculation processes

Ability to:

• Devise and implement improved registration, enrollment, and record keeping systems
• Exercise initiative and independent judgment
• Analyze situations accurately and adopt an effective course of action
• Communicate effectively, both orally and in writing, with a diverse student, staff, and community population
• Interpret and apply rules and regulations
• Collect and analyze data
• Prepare reports and make recommendations
• Support and assist in the implementation of recruitment programs and high school articulation
• Supervise, train and evaluate staff
• Enforce policies and procedures
• Establish and maintain effective working relationships
• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

MINIMUM QUALIFICATIONS

Required:

Education/Training/Experience:

• Bachelor’s degree from an acceptable accredited institution AND two years related experience
  OR
• Associate’s degree from an acceptable accredited institution AND six years related experience
• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

License or Certificate: A valid California Class “C” driver’s license. Travel to locations throughout the District may be required.

Desired:

Education/Experience:

• Supervisory experience in a California Community College setting AND familiarity with Ellucian Colleague AND proficient using Microsoft Word, Excel and Access AND familiarity with college online registration services.

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment:

Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends.

Physical Ability to:

• Hear and understand speech at normal levels
• Communicate so others will be able to clearly understand normal conversation
• Read printed matter and computer screens
• Stand or sit for prolonged periods of time
• Bend, twist, stoop, kneel, crawl, push, and pull
• Reach in all directions
• Work at a desk, conference table or in meetings of various configurations
• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:

See in the normal visual range with or without correction.

Hearing

Hear in the normal audio range with or without correction.

How to Apply:

• Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd

Required Documentation:

• Letter of interest addressing your qualifications for the position (cover letter)
• Resume
• List of three professional references (no reference letters permitted)
• Legible unofficial college transcripts (undergraduate and graduate); transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired
• Diversity Statement: The Merced College District has a diverse staff and student population. As such, applicants must demonstrate sensitivity to the needs of a diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and the community at large. Please describe your leadership efforts and professional experience promoting diversity, equity, and inclusion in a work setting. Please do not include any personally identifying information. Limit your response to one (1) page.

If Applicable:

• Foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf (Download PDF reader)
• Equivalency Review Form (Required for applicants who do not possess the stated minimum educational qualifications and are seeking consideration on the basis of equivalency) http://www.mccd.edu/offices/hr/jobs/eqforms.html

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information: Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews may be scheduled via Zoom or onsite. Applicants are required to ensure access to the necessary technology to participate in a Zoom interview and will be responsible for their travel expenses, if necessary.

Employee Benefits: Health benefits for the employee and all their eligible dependents cost employee’s only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our Merced College Benefits website for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment: The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Health Benefits