The Lighthouse for the Blind, Inc. transforms the lives of people who are blind, DeafBlind, and blind with other disabilities. Through employment opportunities, we are a catalyst for empowerment. We foster self-confidence and instill a life changing affirmation that independence is possible. From our expertise in cutting-edge technology to our understanding of mobility, we help people who are blind and DeafBlind live fulfilling lives.

We believe everyone, no matter their vision abilities, deserves to experience the power of employment. Our goal for each person we reach is to ignite a fire of determination that is centered on the reality that blindness doesn’t define who you are or how you choose to live.

We are currently seeking a Document Control Specialist to join our team! The ideal candidate will be extremely self-motivated, possess a high attention to detail, and work closely with hiring managers, while maintaining a high degree of responsiveness and open communication.

• Please note: This is a temporary role that will end upon project completion.

Purpose:

Responsible for managing company documents while ensuring their accuracy, quality and integrity. Helps the company adhere to record retention policies, safeguard information and retrieve data more effectively.

Responsibilities:

• Store, manage and track company documents.
• Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, and archive inactive records in accordance with the records retention schedule
• Control the retrieval of documents.
• Help project managers develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items.
• Responsible for training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
• Assist with file migrations and audits, and perform administrative tasks as needed.
• Self-directed, the ability to work independently, and being highly-motivated.
• Work in a fast-paced and deadline driven environment, detail-oriented, dependable and trustworthy since they come in contact with complex and sensitive documents.
• Ensures the adherence to company safety and health standards, policies and procedures by monitoring personnel, machinery and work environment.
• Immediately notify supervisor and/or Safety Manager of any safety and health concerns and problems.
• Performs other duties as assigned.

Minimum Requirements:

• High school degree or equivalent required.
• Certificate, associate degree or bachelor's degree required.
• Ability to prioritize multiple tasks, manage time well, multitask and troubleshoot.
• Strong interpersonal, communication and customer service skills
• Regularly communicate with internal and external business partners.
• Strong sense of responsibility, initiative and teamwork.
• Advanced PC skills are expected for (Spreadsheets, Word Processing, Data analysis, MRP).
• Knowledge and experience of accessibility tools.
• Ability to follow clear instructions and provide prompt feedback or results.
• Ability to work schedule as assigned.

Company benefits may include:

• Paid Holidays
• Paid Time Off (PTO)
• Medical, Dental, and vision plans
• Long-term and short-term disability, AD&D
• Life Insurance
• 403(b) Retirement Plan with employer match
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Team Member Referral Bonus Program
• Paid Leave for Service Animal Training
• Focus on Upward Mobility
• Inclusive and Supportive Team Environment

The Lighthouse for the Blind, Inc. is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color. National origin, honorably discharged veteran or military status, or the presence of any sensory, mental or physical disability or the use of a dog guide or service animal by a person with a disability.