Northeast Paving is New England s leading general contractor specializing in asphalt production, roadway paving, and heavy civil construction. Every year, we plan and build hundreds of public and privately funded projects safely, successfully, and with an innovative approach to give our clients the greatest possible value for their investment. Northeast Paving is a subsidiary of Vinci Construction USA. Vinci Construction USA also has multiple other subsidiaries including Senate Asphalt, Virginia Paving, Dirigo Materials, Cold River Materials and Copiam.

Why Join Northeast Paving

Northeast Paving offers its employees competitive wages, amazing benefits, and the opportunity for personal growth through in-house training and the Career Progression Path. Northeast Paving is built from the hard work, integrity, and ingenuity of its employees. If you are ready to work hard, rise to the challenge and ready to seek new opportunities then Northeast Paving is the right place for you! Northeast Paving is waiting for your application.

General Description - The Administrative Assistant will provide support to the office of the Division Manager, along with support to a team of managers and office staff, and to other departments, as needed. To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Key Duties

• Responsible for the schedule of the Division Manager, and occasionally other managers
• Update Operational Staff Meeting agenda on bi-weekly basis or as needed
• Schedule perspective employee interviews
• Prepare and process Expense Reports
• Manages executive mail, including signature approvals of various documents
• Manage incoming calls to executives/managers

• Prepare and distribute Phone list
• Drafts emails, memos and correspondences
• Develop various Excel spreadsheets, PowerPoints and graphs/charts for the Division Manager
• Employee Onboarding to include ordering business cards, securing IT equipment and ensuring vehicle coordination

• Utilize company specific database software
• Maintain General Contractor and Privilege Licenses
• Assist with VIPs and Guests as needed to include travel reservations & lodging accommodations.
• Manage travel arrangements for Division Manager and others as needed

• Ordering of office supplies, equipment, etc.
• Reconcile receipts and packing slips with invoices
• Administrative support, as requested by various departments
• Manage office events to include cookouts and other annual employee events
• Other duties in support of position

Qualification Requirements

• Education, Experience and Skills - This position is not entry level. A minimum of three (3) years of previous experience in an administrative support role is preferred.
• A high school diploma or general education degree (GED) is required.
• Must possess excellent written and verbal communication skills
• Must have a valid driver s license
• Must be well organized and detail oriented and have strong customer service skills
• Must be able to work with constant interruptions
• Must be proficient with Microsoft Office to include; Word, Excel and PowerPoint
• Previous experience in construction and contracting is preferred
• Must be able to maintain confidentiality
• Physical Demands - The following physical demands are representative of those that must be met by an Administrative Assistant to successfully perform the essential functions of this job:

• Periodic physical effort, including standing, is required during a regular work shift of at least eight hours per day.
• Employee must be able to periodically stand or sit for extended periods of time, and to stoop, bend, reach, lift, climb stairs, and crouch as required to perform Key Duties.
• Must be able to type and enter data into the computer system timely.
• Ability to lift, at least 25 pounds, and to carry up to 15 pounds personally.

Work Environment - The work environment characteristics described below are representative of those that an Administrative Assistant will encounter while performing the essential functions of this job.

• Work is performed predominately indoors, although periodic visits to construction sites, asphalt manufacturing facilities, or other errands may be required.
• Noise level in the office work environment is typically quiet.

Safety 1st Priority It is important for members of our team to be actively involved in their own safety, while being considerate of fellow employees.

• Assess work environment for possible hazards and makes sure training is adequate to perform work.
• Has proper personal protective equipment and tools, uses them appropriately for the given task.
• Speaks up if seeing an unsafe act
• Identifies and turns in near miss reports
• Asks for help, when needed, to perform tasks safely.
• Considers if there is a safer way to perform work and communicates.

Northeast Paving Benefits

• Top tier medical, dental, and vision coverage with HSA option
• Healthcare FSA and Dependent Care FSA
• Company-paid Life Insurance
• Company-paid Accidental Death and Dismemberment (AD&D) Insurance Plan
• Paid Vacation & Sick Leave
• Paid Holidays
• Paid Parental Leave
• 401k Retirement Plan with employer match – up to 6%
• Annual Company Stock Purchasing Offering w/company match
• Fitness Plan Incentive
• Wellness Programs, Wellness coaching and Employee Assistance Program

We promote a Drug-Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.