Job description

JOB DESCRIPTION

Title: Executive Administrator Department: Finance

Reports to: AVP of Finance & Administration Classification: Non-Exempt

Supervises: N/A Salary Grade: 9

Base Location: Falmouth
Purpose
This position provides administrative support to the C-team and is responsible for administering all payroll and benefit activities at the Credit Union.
Requirements & Expectations

• Proven ability to work independently, perform work accurately and maintain confidentiality.
• Excellent organization, planning and problem resolution skills.
• Effective verbal and written communication skills.
• Proficiency with Microsoft Office with advanced knowledge of Excel and PowerPoint.
• Displays an upbeat and positive attitude.
• Ability to compose a professional business letter or e-mail.
• Strong work ethic.

Duties and Responsibilities

• Provide administrative support to C-team members.
• Plan and organize BOD meetings, corporate events, and travel.
• Prepare presentations, report packages, and conduct research.
• Calendar and appointment management.
• Coordinate vendors for maintenance of Operations Center & Service Branches.
• Prepare and process weekly payroll including preparing incentive and commission data.
• Administer all insurances including health, dental, vision, life, worker compensation, short and long-term disability insurances.
• Administer the Credit Union’s 401(k) benefit program.
• Maintain physical and electronic human resource files.
• Conduct new hire onboarding meetings.
• Maintain the Credit Union’s human resource policy.
• Administer the “Best Places to Work in ME” program.
• Administer the Credit Union’s logo wear benefit.
• Perform other duties as assigned.
• CCFCU takes the security of our information very seriously. All CCFCU staff are expected to protect our member’s information by adhering to the policies, controls, and procedures in place.

**Duties, responsibilities, and base branch location(s) are subject to change at the discretion of management**

Technical Knowledge

Experience utilizing the following software applications preferred: Proficient in MS Office products, Internet research, IM; and various other online applications. Ability to type a minimum of 30 WPM. Thorough knowledge of data processing system relative to lending and new accounts. Ability to create basic formulas and calculations in an Excel spreadsheet.
Education & Experience
High School Diploma or GED required. Associate degree preferred. Candidates with payroll and benefit administration experience preferred.

Physical Demands

The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to listen/hear or talk. The employee frequently is required to stand, walk, or sit. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distant vision, and an ability to adjust focus.
Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Job Type: Full-time

Pay: $25.81 - $29.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Falmouth, ME 04105: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 2 years (Required)
• Executive Administrator: 2 years (Required)

Work Location: In person

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