Munich Airport NJ LLC is an US-based subsidiary of the German Airport Operator Munich Airport. Munich Airport NJ LLC is responsible for the operations, maintenance, and concession management of the recently opened New Terminal A at Newark Liberty International Airport (EWR)! We are looking for a

Executive Assistant

to join our team as soon as possible. You will be part of a quickly growing team, helping not only to create an attractive passenger terminal, but also to develop the Terminal Operator company with your expertise and personality.

Your Future Responsibilities

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
• Organize complex calendars and schedules; resolving any scheduling issues
• Schedules and attends meetings on behalf of executives, taking detailed notes and recording minutes
• Excellent communication and time management skills; proven ability to meet deadlines
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executives are involved with
• Receives incoming communication or memos on behalf of senior staff as assigned to, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
• Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance
• Complete ad hoc projects as assigned
• Arrange travel and accommodation for executives

Your Education & Training

• Bachelor's degree required, or equivalent training and 5+ years work experience
• 3-5 years of related experience required in working in an executive assistant role supporting C-Level executives
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Your Skills & Experience

• Has a strong business sense and can decipher priorities and make sound judgment calls when needed
• Ability to think outside of the box in a solution-oriented manner, with a sense of urgency
• Committed to excellence in their performance and duties at the highest level possible on a consistent basis
• Effective and professional written and verbal communication skills.
• Ability to interact with people of all levels in a confident and professional manner
• Demonstrate ability and temperament to work with sensitive information.
• A team player who has strong communication, collaboration, active listening, and problem-solving skills
• Dedication in meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties
• Have a great sense of humor!

Good reasons why you should become part of the airport family

• Be part of the team who embraces diversity, fosters collaboration, practices mentorship, and believes in a positive, healthy work climate
• Be a key part of building Munich Airports reputation in the US
• International working environment, with growth opportunities
• Attractive benefit package; Health, Vision, Dental, 401(k) Matching, LTD/STD, Life Insurance, PTO

Munich Airport US Holding and it's subdivision Munich Airport NJ LLC are equal opportunity employers.

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