Job description

Position Overview: *
We are seeking an ambitious candidate to join Xplore as an Executive Assistant, based out of our Markham, ON office. In this role, you will have the incredible opportunity to support 4 senior leaders with various administrative tasks including calendar and email management, expense processing and travel coordination. You will thrive in this position if you are hyper-customer focused, with confident, professional communication skills and a desire to learn and grow in your role. This is not your typical 9-5 and we are on the hunt for a dynamic self-starter. We are looking for someone who understands that they are an extension of our leaders and displays kindness as well as professionalism. Our team is vibrant, innovative and passionate about providing best in class service for our customers. If you want to be part of a growing organization, we would like to meet you!

Key responsibilities include:

• Monitoring of inboxes for 4 senior leaders, including filing, flagging and sometimes responding to emails for correspondence
• Providing calendar support, including planning and scheduling of meetings, coordinating work blocks and travel
• Recording meeting minutes and/or action items from meetings
• Expense management and processing
• Supporting in the creation of PowerPoint slide decks and proofreading of various documents
• Proactively anticipate needs and respond to all issues in a timely manner
• Represent the Executive team member as an extension of Xplore’s values and demonstrates a customer first mindset
• Other miscellaneous tasks as required

The ideal candidate will possess:

• Previous 3-5 experience in an Administrative Assistant or Executive Assistant role and/or a graduate of an Office Administration degree or diploma
• Strong communication and interpersonal skills, coupled with excellent time management and organizational skills
• Subject matter expert on productivity and communication tools including MS Office products (Word, Excel, Outlook, Teams and PowerPoint) as well as Zoom
• A sensitivity to and professional approach to confidential information
• A self-starter, with the ability to work with minimal supervision in a fast paced environment
• Attention to detail and a high sense of urgency
• Ability to resolve problems/issues in a prompt and efficient manner
• Flexible with the ability to adjust your schedule as required to accommodate business needs
• Bilingualism in French and English is an asset (though not required)

Condition of employment:
As a condition of employment and in order to comply with industry related data security standards, this position is subject to the successful completion of a Criminal Background Check. Details will be supplied to applicants as they move through the selection process.
Xplore is committed to creating an accessible environment and will accommodate disabilities during the selection process. Please let your recruiter know during the selection process of any accommodation needs.

Company Overview:
Xplore Inc. is Canada’s Fibre and 5G broadband company for rural living. Founded in Woodstock, New Brunswick, Xplore has become one of the country’s largest facilities-based telecommunications providers for residential and business customers. Xplore is committed to the relentless pursuit of an improved broadband experience for Canadians. Xplore is building a world-class fibre optic and 5G wireless network to enable innovative broadband services for better every day rural living, for today and future generations.

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