State of New Hampshire Job Posting

Department of Corrections

NH State Prison for Men

Concord NH

Ward Clerk

Labor Grade 10 $14.73-$19.96 hourly

Position #TMPPT2423

The State of New Hampshire, Department of Corrections has a part-time vacancy for Ward clerk.

Summary:

To perform clerical duties in compiling, retrieving, filing and monitoring inmate medical records in the NH State Prison for Men-Health Services Unit to include both the outpatient area and infirmary.

YOUR EXPERIENCE COUNTS - Under a recent change to the rules, an applicant's relevant experience now counts towards formal education degrees referenced below! See Per 405.1.

18 Months of additional relevant experience = Associate's degree

36 Months of additional relevant experience = Bachelor's degree

54 Months of additional relevant experience = Master's degree

MINIMUM QUALIFICATIONS:

Education: High school diploma or high school equivalency credential. Each additional year of approved formal education may be substituted for one year of required work experience.

Experience: Two years of experience performing clerical work or two years of experience as a Mental Health Worker or in the field of health care involving medical record documentation skills.

License/Certification: None required.

RECOMMENDED WORK TRAITS: Knowledge of medical technology, business English, English grammar, spelling, punctuation and arithmetic. Knowledge of medical office practices, procedures and equipment. Working knowledge of filing techniques. Knowledge of telephone answering procedures. Ability to maintain departmental records and clerical reports from such records. Ability to accurately coordinate and organize large volumes of documentation for multiple individuals utilizing various entry and retrieval systems. Ability to follow simple instructions. Ability to learn assigned clerical tasks readily and adhere to prescribed routines. Ability to establish and maintain effective working relationships with other employees and the general public. Must be willing to maintain effective working relationships with other employees and the general public. Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the agency appointing authority.

Responsibilities:

Processes inpatient admissions and discharges to ensure all necessary sections on inmate records are recorded, continuity of medications and other related care.

Receives, sorts and files reports and other medical documents into patients’ medical records alphabetically, numerically or by other established classification.

Maintains and monitors medical records to insure that patient records are up-to-date and complete.

Verifies authorizations for access to medical records to insure patient confidentiality and monitors file sign-out, delivery and retrieval.

Types forms, labels and other preliminary paperwork on inmates for use by clinical or nursing staff.

Enters and edits inmate information in computer databases including but not limited to medical restrictions, appointments, and special needs alerts.

Responds to inquiries from other personnel and provides routine information pertaining to the health services unit.

Operates duplicating equipment, distributes copied documents, and operates other standard office machines.

Maintains inventory of office supplies for a health services staff.

Facilitates inmate appointments for medical care.

Disclaimer Statement: The supplemental job description lists the essential functions of the position and is not intended to include every job and responsibility specific to the position. An employee maybe required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of the classification.

For further information please contact The Onboarding office at DOC-Recruitment@doc.nh.gov or 603-271-5645 603-271-0860.

EOE

TDD Access: Relay NH 1-800-735-2964