Job description
ROLE
:
The Accounts Payable Administrator is responsible for the accurate and timely processing of the day-to-day accounts payable invoices. The administrator will be required to partner with the business and offer a superior level of customer service to both internal and external customers.
KEY RESPONSIBILITIES :
Manage the full cycle accounts payable processes, including:
POSITION REQUIREMENTS :
Qualifications/Experience
WORKING CONDITIONS :
This position is office based and works at our office in Fort St John. The position may involve visits to project sites. Overtime may be required based on the workload.
REPORTING RELATIONSHIPS :
The Accounts Payable Administrator reports to the Assistant Controller. The position has no supervisory duties.
The Accounts Payable Administrator is responsible for the accurate and timely processing of the day-to-day accounts payable invoices. The administrator will be required to partner with the business and offer a superior level of customer service to both internal and external customers.
KEY RESPONSIBILITIES :
Manage the full cycle accounts payable processes, including:
- Review purchase orders, invoices and expense reports for coding, approvals, supporting documentation and policy compliance
- Data entry for all invoices and expense reports
- Assist with cheque runs
- Respond to vendor inquiries
- Respond to internal inquiries on the status of vendor payments and related coding
- Ensure appropriate documents filed correctly and according to company policy and procedures
- Ensure correct commodity tax has been charged or assessed; specifically required to identify BC PST tax requirements on purchases
- Responsible for scanning, filing and retrieval of financial records
- Provide data requests for audit and other projects
- Provide analysis for various projects
POSITION REQUIREMENTS :
Qualifications/Experience
- 1-3 years of related experience.
- Business Administration diploma or equivalent education / experience is desired.
- Excellent Excel and accounting software skills
- Detail oriented, analytical, organized and strong work ethic
- Self-motivated, results driven, able to work well under time constraints
- Excellent verbal and written communication skills are essential as well as a strong desire to learn and ability to work well within a team
WORKING CONDITIONS :
This position is office based and works at our office in Fort St John. The position may involve visits to project sites. Overtime may be required based on the workload.
REPORTING RELATIONSHIPS :
The Accounts Payable Administrator reports to the Assistant Controller. The position has no supervisory duties.
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