Job description

Gincor Werx is an industry leader in high-quality vocational vehicles including dump vehicles, snow plows, trailers, van bodies, decks, and other service equipment. Gincor has been ranked as One of Canada’s Fastest Growing Companies for seven consecutive years with GROWTH 500 and is continually looking to add to its team. We are also certified as a Great Place to Work through GPTW Canada for three consecutive years and recognized as one of Canada's best manufacturing companies to work for. With nine (9) locations across Ontario, following four decades of success in Central Canada, we offer incredible opportunities for professional advancement and growth.

Job Function Overview

As part of a growing, dynamic manufacturing company we are looking for an experienced, reliable, and task oriented Executive Assistant to support the CEO & President along with other members of the senior management team members. You are an experienced professional and capable of managing work load and prioritizing tasks in a fast-paced corporate environment.

Executive Assistant

Reporting to the President of Gincor, you will provide administrative support and project coordination. You should be proactive, able to meet deadlines, and communicate effectively. Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks. The ideal candidate also has previous experience as an Executive Assistant for multiple leaders in more than one location.

Responsibilities:

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Facilitate internal communication (Eg., distribute information and schedule presentations)
• Prepare internal and external corporate documents
• Schedule and coordinate meetings and appointments
• Manage all aspects travel itineraries
• Coordinate daily calendars of senior managers
• Arrange corporate events as required
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Create regular reports and update internal databases
• Respond promptly to managers’ queries
• Other various administrative duties as may be required

Required Qualifications and Skills:

• Minimum of 5-10 years of previous experience as an Executive Assistant reporting directly to senior management
• Solid experience of full MS Office suite with technological savvy to adapt to changing systems
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Proficient with online calendars and cloud systems
• Strong communication skills (via phone, email and in-person)
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work
• Friendly and professional demeanor

Key Performance Indicators:

• Timeliness and accuracy of work
• Quality of correspondence, presentations and communications
• Efficiency and Responsiveness
• Management of Travel Costs and Expenses
• Ability to track and coordinate assigned projects and flag delays
• Use of technology to improve efficiency
• Demonstration and support of core values and confidentiality requirements

If you are looking for a rewarding, challenging and fun career, are results driven, motivated and anxious to become part of a dynamic team then Gincor Group is looking for you!

Gincor offers a challenging, innovative, fast-moving environment with career advancement opportunities, competitive overall compensation and benefits package. We are an equal opportunity employer and value diversity and a safe and respectful workplace. Please contact HR should you require special accommodation with the application or interviewing process.

We thank all applicants. Those selected for further consideration will be contacted.

Job Type: Full-time

Benefits:

• Flexible schedule
• Paid time off
• Profit sharing
• Tuition reimbursement
• Work from home

Schedule:

• Day shift

Work Location: Hybrid remote in Newmarket, ON

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