Job description

Office Admin, Accounts Payable/Receivable, Data Entry Clerk

About Trotac Marine:

Over the past 50 years Trotac has been known as the most trusted marine retailer/distributor on Canada’s West Coast in part due to our aim remaining true: we won’t sell you gear we don’t use; we’ll always make sure you have the right parts and know the right way to install it, and if we don’t have it we’ll help you find it.

Job Description:

• Answer phones, page available staff, take messages and relay to appropriate staff.
• Order office supplies, shipping/receiving supplies.
• Handle End of Day cash outs and End of Month processing; print and mail or email customer statements, bank deposits.

Manage emails (Invoice, AR, EFT, SALES):

• Invoice email: assist with cross reference packing slips with invoices from Suppliers, follow up with incorrect pricing, missing invoices, missing items.
• AR email: correspond with customers and provide accounting information, resend requested invoices, email customer statements.
• EFT email: process all EFT account payments/cash sale E-Transfers.
• SALES email: distribute email inquiries to appropriate sales staff.

Data Entry:

• Assist in receiving products from Supplier invoices, update pricing, check freight and customs costs; follow up with responsible parties for any discrepancies, missing invoices.
• Enter invoices into Simply Accounting and place onto payment boards (regular and booking).
• Cross reference Supplier statements with Simply Accounting; make sure all invoices are received and paid
• Communicate with customers for payments on account: short pays, no payments, overpayments, remittance advices etc.; assist customers with requested invoices, explain invoice/statement details.

Qualifications Skills:

• Computer literate: MS Office Suite o Simply Accounting an asset
• Experience in office administration
• Previous marine experience an asset
• Interpersonal/Customer Service experience
• Ability to work independently
• Attention to detail with a high degree of accuracy
• Ability to complete several concurrent tasks at a time
• A commitment to exceeding quality standards
• Excellent time management skills

Work Environment:
Trotac offers and inclusive and supportive work environment. The culture is relaxed but passionate about all things marine. A good sense of humor is a must.

Location: 370 Gorge Road East, Victoria, BC V8T 2W2
Schedule: Monday-Friday (occasional weekend shifts) 8:30am – 5:00pm 40 hours per Week
Compensation:

• Salary commensurate with experience
• Benefits
• Generous employee discount

Job Types: Full-time, Permanent

Salary: $18.00-$25.00 per hour

Benefits:

• Company events
• Dental care
• Extended health care
• On-site parking
• Store discount

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Supplemental pay types:

• Bonus pay

Work Location: One location

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