Job description

The Agency:
The John Howard Society of Red Deer is a non-profit organization working to promote community harmony through the advocation of human dignity and social justice. We support and serve those involved in the justice system and believe in treating every person with fairness, dignity and compassion while holding each person accountable for their own behavior.

The Position:
Reporting to the Executive Director, the Office Assistant provides overall support to both administration and programs to ensure the agency runs smoothly and efficiently. They provide essential support to both administration and programs, contributing to a highly effective staff team.

Duties and responsibilities

Job duties include, but are not limited to:

• Provide administrative support to JHSRD administrative staff and program managers
• Independently and consistently perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing.
• Prepare and deliver bank deposits
• Sort and distribute incoming correspondence, deliveries, and supplies to all program areas. When required schedule package pickup and delivery.
• Maintain, update and ensure confidentiality of all administrative files
• Maintain inventory of office equipment and supplies, order supplies as required for all program areas
• Manage schedules for all meeting spaces.
• Prepare responses to correspondence containing routine inquires.
• Monitor and assist with the maintenance of the agency’s website.
• Schedule building and equipment repair or maintenance from approved contractors for all program areas
• Publish job ads as needed.
• Prepare hiring package with all policies and agreements.
• Other supporting tasks as assigned by the Executive Director and Program Management, including arranging travel or accommodations.
• Use of Office 365 environments, including document processing, Sharepoint, Teams, etc.

The Office Assistant responsibilities include:

• Hold and maintain Reliability Status with CSC
• Dependability, reliability, punctuality and confidentiality are essential.
• Maintaining client, staff and agency confidentiality is essential.
• Exercise discretion and consistently maintain strong professional boundaries.
• Working effectively with varied program areas, and providing productive independent work from time to time.
• Strong Initiative, highly developed organizational skills and maintain a professional attitude.
• Maintaining strong written and verbal communication and interpersonal skills.

Hours and Compensation:
The Office Assistant position is a Full Time position (5 days/week, 8:30 am to 4:30 pm) and is eligible for full benefits. Salary, $22 - 24/hr

Requirements:

Mandatory Requirements for the Office Assistant position are:

• Post-secondary Certificate in Office Administration or related field required
• 2 or more years previous working experience in an Office Administrative related role is preferred. Equivalent education and experience may be considered at the discretion of the Executive Director.
• Background or related experience in the criminal justice field is considered favorable.
• Training or experience in use of Office 365 software and work environments including Sharepoint and Teams, general office equipment, multi-line phone systems.
• Basic First Aid with CPR and AED
• Clear Criminal record check
• Valid driver’s license with clean driver’s abstract, and adequate vehicle insurance

Desirable provisions for the Office Assistant position:

• Specific training in one or more of the following areas is preferred:

Nonviolent crisis intervention, mental health and addictions, occupational health and safety.

• Demonstrated experience communicating with Provincial and Federal Corrections, Addictions and Mental Health, Municipal, Provincial and Federal stakeholders and community based organizations.
• Demonstrated proficiency prioritizing multiple competing deadlines

How to Apply:

Submit your cover letter and resume to Gordon Wright, Executive Director via email (gordonw @ jhsrd (dot) ca) with subject line “Office Assistant Position”

Job Types: Full-time, Permanent

Salary: $22.00-$24.00 per hour

Benefits:

• Dental care
• Extended health care
• RRSP match

Schedule:

• 8 hour shift

COVID-19 considerations:
To reduce potential exposure, public access to the building is limited (scheduled appointments and limited walk-in hours). Masks and sanitizer are available at all times, and a plastic barrier is installed at the reception desk.

Work Location: One location

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