SUMMARY: JULIE, Inc. has an opening for a full time, Payroll Assistant/Records Technician/Accounts Payable Clerk. The position has numerous responsibilities that includes the processing and administration of bi-weekly payroll, performing tasks related to the accounts payable functions, and managing document retention processes for various departments at JULIE. This role is a hybrid scheduling arrangement with weekly opportunities to work remotely. JULIE offers a competitive starting pay including a comprehensive benefits plan, excellent training, paid holidays, bonus opportunities and more!

DUTIES/QUALIFICATION REQUIREMENTS: To perform this job successfully, an employee must be able to perform each of the essential duties satisfactorily:

1. Works closely with the Payroll/Benefits Manager to prepare regular, special and taxable fringe payrolls for processing within the payroll system. Ensures the accurate recording of hours worked and also verifies, reconciles and prepares reports required to complete the payroll functions all within compliance of state and federal laws, and the collection bargaining agreement.

2. Assists Payroll/HR Manager with management of Master files, including deduction and direct deposit information. Issues and records authorized adjustments to pay related to previous errors and/or retroactive increases (per CBA).

3. Responsible for timely and accurate Accounts Payable processing on a bi-weekly basis. Charges expenses to accounts and cost centers by analyzing purchase orders, invoices and expense reports, and recording entries. Ensures that payments are provided to vendors while monitoring discount opportunities.

4. Assists Accounting Manager with Fixed Asset System that includes tagging, verifying, and inventory of fixed assets as acquisitioned, removal upon disposition, and assigning tag numbers as needed.

Associates degree or equivalent experience required. Experience with payroll processing, administration and accounts payable functions preferred. Knowledge of standard accounting practices and internal controls, along with experience working with a collective bargaining agreement is strongly preferred. Must be proficient in basic math skills. Working knowledge of Word, Access, and ADP, Kronos or other HRIS is preferable. Must be proficient in Microsoft Excel and other computer software. Also able to multi-task and to work with a variety of individuals to meet time sensitive deadlines; must be able to maintain confidential information in a professional manner. Ability to scan, download or upload documents to electronic files is desirable.

Communicate with team members on regular basis to provide optimal customer service. Must be able to work both independently and within a team environment. Some travel including overnight may be required.

JULIE, Inc. is an equal opportunity, at-will employer. In addition, the organization has implemented numerous safety protocols to ensure a safe working environment as a result of the the COVID-19 pandemic. To learn more about JULIE, Inc., visit www.juliebeforeyoudig.com.