Job description

JOB SUMMARY:

The Payroll Tax Analyst will work closely with Sr. Tax Analyst and will serve as the primary resource for researching tax law changes and monitoring changes to the payroll system when tax laws are updated. The Payroll Tax Analyst will conduct a regular review of payroll data input and audit of tax accounts and assist the payroll function in processing multi-state payroll and adjustments for all employees. Manage and reconcile payroll taxes at the employer and employee level. Assists with reconciliation to ADP Tax Service reports, preparation, and ensuring compliance. The Payroll Tax Analyst is responsible for supporting the preparation, review and filing of Federal, State and Local taxes.

ESSENTIAL FUNCTIONS:

• Perform periodic audits, as well as organizing and maintaining tax records to ensure compliance.
• Reconcile, research, and respond to Federal, State, Local and provincial tax agency tax notices working with 3rd party vendor
• Works on special projects as required, including internal and external audits, W2 and W2c balancing
• Support and produce necessary payroll tax details for various internal and external requests i.e. Dept. of Labor Reporting, Multiple Worksite Reporting, and Bureau of Labor Statistics
• Ensure documentation of Payroll Tax SOPs (Standard Operating Procedures) are maintained and updated as necessary
• Collaborates with payroll team to resolve employee inquiries/cases within the SLA timeframe
• Collectively collaborates with team to proactively monitor internal controls to ensure accuracy, compliance, and timely tax filing & reporting to government authorities
• Proactively audits and validates payroll tax filings reports submitted by our 3rd party service provider
• Support and review Quarter Balancing & Year End processes with 3rd Party Vendor
• Assists with quarterly and annual audit engagements with Internal & External Auditors. Ensures informational requests are documented, information is provided and that any issues are clearly identified and resolved
• Communicate with coordinators and other departments to answer questions and resolve problems
• Establish and maintain cooperative and effective working relationships with others
• Performs other related duties as assigned

KNOWLEDGE EXPERIENCE & KEY COMPETENCIES:

• At least 2 years' experience with US Payroll Tax, HCM software, ADP Vantage System experience is strongly preferred; CPP certification a plus
• In-depth functional experience with ADP Vantage/ADP SmartCompliance preferred
• Experience with researching and filing tax notices received from the IRS
• Experience with multi-state tax processing and filings
• Strong mathematical, analytical, and technical skills
• Ability to quickly learn and utilize all necessary software programs
• Excellent customer service skills are required
• Strong problem-solving skills and the ability to analyze data, draw conclusions, and develop actionable recommendations
• Self-starter, able to drive work forward within an agile environment
• High tolerance for ambiguity, challenge, and change
• Ability to show composure in difficult circumstances
• Attention to detail, well developed written and verbal communication skills, ability to take initiative, as well as excellent time management and prioritization abilities is required
• 2 Years working with database reporting systems, word processing and spreadsheet software experience (i.e., Access, Word, Excel) including written documentation that describes installation and operating procedures and the ability to write complex formulas and calculations; experience using pivot tables and vlookups

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Job Type: Full-time

Pay: $65,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Bereavement leave
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Saint Paul, MN 55121: Reliably commute or planning to relocate before starting work (Required)

Experience:

• US Payroll Tax & Database Reporting Systems: 2 years (Required)

Work Location: One location

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