Job description

MUST APPLY BY FOLLOWING THIS LINK TO BE CONSIDERED:

https://kunaschools.tedk12.com/hire/ViewJob.aspx?JobID=186

Job Title: Registrar/Attendance Secretary
Location: Kuna Middle School
Reports To: Principal/Office Manager
Calendar: 205 days a year
Hours: Full Time
Salary: $11.15 - 14.47/hr DOE
Benefits: Medical, Dental, Vision, Life Insurance, and Public Employees Retirement System, Employee Assistance Plan

Job Summary:

Responsible for providing student information to authorized parties, facilitating the enrollment and registration of students in the school district, recording daily attendance, and providing general clerical support.

Qualifications:

• High school diploma or GED
• Positive public relations skills
• The ability to speak Spanish is a plus
• Knowledge of Power School Student Information System is a plus
• Demonstrates an ability to accomplish the major duties listed below.

Major Duties & Responsibilities:

• Completes enrollment process for new students.
• Completes transfer and withdrawal process for students.
• Notify appropriate personnel of students’ enrollment and any updated information.
• Assists in the review and evaluation of transcripts.
• Maintain student cumulative files and ensure secure transfer of files.
• Assist with requests and release of student records from a variety of agencies and school districts.
• Maintain the master schedule, and support counselors with scheduling
• Coordinate fall registration including preparing student schedules
• Coordinate all school pictures and ID cards
• Enter and maintain student records in an online student information system (Power School)
• Collaborates with other departments to assist the school district in maintaining accurate student information and enrollment numbers.
• Process demographic and attendance data accurately and according to the established procedure
• Notify parents of student absences, and receive and file written excuses for student absences.
• Manage student lockers, locks, and assignments.
• Facilitate posting of student grades
• Manage report card and progress report distribution and parent questions.
• Manage substitutes, substitute requests, and coverage when subs are not available
• Operate and maintain a variety of office equipment.
• Place and answer telephone calls as needed.
• Schedule appointments, meetings, and conferences as appropriate.
• Maintain school technology, including student and staff Chromebooks
• Document damage to school technology and inform technology staff.
• Maintain school social media presence (School website, Facebook account, Twitter account, etc.)
• Maintain school public relations and communication with parents and the community.
• Backup and support Office Manager / Bookkeeper position
• Act ethically and confidently in all aspects of employment.
• Deal with students, parents, staff, and others in a positive encouraging manner.
• Know and follow district policy and chain of command.
• Perform such school-related duties as assigned by the principal(s)

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Occasionally lift and carry up to 20 pounds.
• Reach with hands and arms.
• Walk and stand for extended periods of time.
• Sit for extended periods of time.
• Must be able to effectively supervise and support staff when consequences are implemented including supervising physical restraint and seclusion if necessary for safety.
• May be required to block or redirect students.
• Sufficient manual dexterity that permits the employee to operate a personal computer and other office equipment.
• Sufficient vision or other powers of observation which permits the employee to comprehend written work instructions and review and prepare documents and file them in a prescribed order, and organize documents and materials.
• Sufficient clarity of speech and hearing or other communication capabilities which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person.

Job Type: Full-time

Pay: $11.15 - $14.47 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• QuickBooks: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)

Work Location: One location

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